Phase 1: Analysis Phase
Department staff will obtain a complete demographic profile of the city and
get a sense of the city’s strengths, weaknesses, issues, and opportunities. |
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Action 1: Create one or more Plan Advisory Groups comprised of elected
officials, government representatives, and key public stakeholders. |
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Action 2: Create and maintain a master list of participants, updating as needed. |
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Action 3: Create a website at
www.mkedcd.org. |
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Action 4: Post information about the planning process, meeting dates and working
documents on the Department website. This information may also be included in a
newsletter. |
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Action 5: Hold
public meetings. Keep meeting sign-in sheets and summaries of the
meeting. |
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Phase 2: Visioning Phase
Department staff will assess which services and types of
development are considered most important to the community; staff will
prioritize issues to address and strengths on which to build.
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Action 1: Schedule one or more public workshops. |
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Action 2: Notify the public of upcoming workshops at least 15 days in advance.
Notices can take the form of direct invitations, press releases, Department website
postings, or newsletters. Notices shall include
date, time, location, purpose and key contact person. |
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Action 3: Hold one or more public workshops. Keep workshop sign-in sheets. |
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Action 4: Prepare workshop summaries. Summaries will be made available to
interested individuals upon request and will be posted on the Department
website. This information may also be included in a newsletter.
Note: Suggestions made by participants are not considered public testimony;
however, they shall be considered prior to drafting recommendations. |
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Phase 3: Synthesis Phase
Department staff will incorporate the public’s vision into document form,
translating the public’s desire into statements of goals, policies, and land
use recommendations. |
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Action 1: Post the Draft Plan on the Department website. |
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Action 2: Schedule one or more public open houses. |
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Action 3: Notify the public of upcoming public open houses at least 15 days in
advance. Notices can take the form of direct invitations or press releases and
can be included on the Department website or in a newsletter. Notices shall
include date, time, location, purpose, and key contact person, as well as
instructions on how to obtain a digital and/or written copy of the Draft Plan. |
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Action 4: Hold an open house. Keep open house sign-in sheets. |
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Action 5: Document oral and written comments and suggestions made by
participants. This documentation will be available to interested individuals
upon request and will be posted on the Department website. This information may
also be included in a newsletter. |
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Action 6: Further encourage written comments on the Draft Plan through mail, fax, or e-mail. Include information on the deadline for submitted
written comments and testimony. |
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Action 7: Review and consider written and oral comments received. Revise the
Draft Plan as needed. The Final Draft Plan will be made available to interested
individuals upon request and will be posted on the Department’s website.
Portions of the Final Draft Plan may also be included in a newsletter. |
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Phase 4: Formal Review and Approval
Department staff
will present the Final Draft Plan to the public, allowing the elected officials,
public, and staff to exchange dialogue. A public hearing will be held for public
review and comment before City Plan Commission, followed by the statutorily-required hearing at the
Council's Zoning, Neighborhoods, and Development Committee. |
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Action 1:
Prepare a resolution approving the City’s Comprehensive Plan for the City
Plan Commission and an ordinance approving the City’s Comprehensive Plan for
the Common Council. Have the ordinance introduced at Common Council. |
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Action 2: Schedule a City Plan Commission public hearing. |
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Action 3: Notify all recorded interested parties of the upcoming City Plan
Commission public hearing. Simultaneously, post the agenda on the Department
website. |
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Action 4:
Publish the public notice announcing the required Zoning,
Neighborhoods, and Development Committee public hearing for the adoption of the
plan as a class 1 notice, pursuant to Ch. 985.02(1) Wis. Stats at least 30 days
prior to the hearing. The class 1 notice shall include the following:
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The date, time and place of the
hearing. |
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A summary of the Final Draft Plan
with Plan Commission amendments, if any. |
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The name of the City representative
who may provide additional information regarding the Final Draft
Plan. |
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Information on where and when a copy
of the Final Draft Plan may be viewed prior to the hearing and how a
copy of the plan may be obtained. |
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The deadline for submitting written
comments. |
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Action 5: Make copies of the Final Draft Plan available for viewing by the
general public at the same time as the public hearing notice is published.
The Final Draft Plan shall be available for review at the Legislative
Reference Bureau, 200 E Wells and on the Department website. Black and white
copies of the Final Draft Plan shall be made available to interested
individuals upon request. Once the written comment period has ended, all
written comments should be sent to the City Clerk for inclusion into the
committee file. |
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Action 6: Hold the City Plan Commission pubic hearing. Keep sign-in sheets. |
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Action 7:
Write up a general description of public comments heard at the
hearing. Forward comments along with the adopted resolution to the Zoning,
Neighborhoods, and Development Committee. |
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Action 8: Prepare and conduct a presentation for the Zoning, Neighborhoods and
Development Committee, summarizing the planning process and key provisions of the
Final Draft Plan. Respond to the received written comments and oral testimony. |
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Action 9: Hold the Zoning, Neighborhoods and
Development Committee public hearing and respond to the received written
comments and oral testimony. |
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Action 10: Document all public testimony and written comments submitted at the
hearings as part of the record. |
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Action 11: Submit the Final Draft Plan with City Plan Commission and Zoning,
Neighborhoods and
Development Committee
amendments, if any, to Common Council for adoption. |
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Action 12: Once the plan is adopted by the Common Council, incorporate all City Plan Commission,
Zoning, Neighborhoods and
Development Committee, and Common Council amendments. Post the Adopted Plan on the Department’s
website. Send a copy of the ordinance and Adopted Plan to the distribution list. |
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